QUESTIONS TO ASK YOUR RECEPTION LOCATION
How much does it cost? What is the payment schedule?
What is included in the package?
How many hours will we have the location for? Is overtime available and if so how much?
Will there be another party before (or after) ours? How long will we have to set up and decorate between?
Will there be another party going on DURING our party?
Can we decorate and move things around or do they have to stay where they are?
Are all the tables, chair, plates, glasses, etc. included or do we have to rent them separately? (This can get VERY expensive.)
Do you do the catering? Can we bring in an outsider caterer?
What about parking? Is it free or is there valet service?
Is there a bar and do you have a liquor license?
Is there a bridal suite or private room for you to use?
Is there a dress code?
Do you have any restrictions about music or a time when you must stop playing it? Are there restrictions or guidelines about the types of decorations we can use?
Will there be someone from the location here on my wedding day to supervise? Can I meet them?
What kind of security do you have? Do I need to hire someone?
What is your cancellation policy?
Do you carry liability insurance?
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QUESTIONS TO ASK YOUR WEDDING COORDINATOR
How many full-service weddings do you coordinate per year? How many day of only weddings do you coordinate?
What type of training have you had?
Are you a member of any wedding or event associations? (ABC, June Wedding, ACPWC, etc.)
Do you employ other people to help plan your events? Is there a charge for additional staff?
Do you personally attend every wedding?
What happens if you get sick?
Do you charge for an initial consultation? If so, will that fee be applied to the cost of coordination if we hire you?
Do you accept commissions or professional discounts from any of the vendors you refer?
Who signs the contracts? Do we pay each individual vendor or do we pay you and then you take care of individual payments?
Will you be present at all vendor meetings?
What is included with your package/s?
Will you help with setup and tear down?
Will you be at the rehearsal?
Do you charge extra for travel or expenses?
Do you charge a flat fee, percentage of total wedding expenses, or hourly? What is the payment schedule?
What is your cancellation policy?
What WON�T you help with?
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QUESTIONS TO ASK YOUR CEREMONY SITE
Do you have an alternate location in case of bad weather?
Are there any restrictions on what we can do with decorations, setup, music?
Are there any clean up requirements?
Are there photography/videography restrictions?
Is seating provided?
What is the fee? Is there a deposit?
Is an arch provided for us?
What time can our vendors arrive for setup?
Can we have our rehearsal here, too?
What other events will be here that day?
Is there a coordinator or contact who will help take care of things?
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QUESTIONS TO ASK YOUR CATERER
Do you have a license? (Make sure they have met local health department standards and have liability insurance.)
Does the price include full service?
Will you provide the tables, chairs, plates, linens, etc. or do we have to rent them ourselves?
Do you provide waitstaff? How many people per waiter?
Will you set up my place cards and centerpieces?
Who will coordinate the event on my wedding day?
Are there extra charges? (Security deposit, sales tax, gratuities, bar fees?)
Will you provide alcohol or can I handle the bar separately?
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QUESTIONS TO ASK YOUR PHOTOGRAPHER
Who will photograph my wedding?
What happens if you get sick?
What style do you specialize in?
Do you use an assistant? Do you charge extra for this?
What is the cost of each package? How many photos come with each? Can I customize them to my needs?
Are there any extra fees? (Taxes, gratuities, travel.)
Do you accept a list of Must Take photos?
What attire will you and your assistants wear?
When will my proofs be ready?
Do I get the negatives? If not, what is the charge?
Do you carry liability insurance?
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QUESTIONS TO ASK YOUR VIDEOGRAPHER
Who will be videotaping my wedding?
What happens if you get sick?
How many cameras do you use? Is there an extra fee?
What type of lighting do you use? (If you are concerned about a giant spot light on you and your guests, ask.)
What kind of microphones do you use?
What are your packages and what is included?
Do you bring back up equipment?
Are there any extra fees? (Taxes, gratuities, travel.)
What is your cancellation policy?
Do you carry liability insurance?
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QUESTIONS TO ASK YOUR BAND
Do you have a demo I can hear? References?
What is your specialty?
Are you familiar with our location and its acoustic requirements? If not, will you visit beforehand?
Can you learn songs that are important to me? How many? How much time do you need?
How many musicians and vocalists are in the band?
Do I need to rent any instruments?
Will you act as master of ceremonies?
How early will you set up?
Do you have another gig before/after mine? Will you stay for overtime?
How many breaks do you take? Do you provide pre-recorded music during this time?
What will you wear?
Do we provide a meal for you?
What is your cancellation policy?
Do you carry liability insurance?
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QUESTIONS TO ASK YOUR DJ
Do you have a demo I can view? References?
Who will DJ our wedding?
What happens if you get sick?
What does your equipment look like? How big are your speakers?
Do you use lighting?
Will you act as our master of ceremonies?
Do you take breaks? Is there music played during this time?
Will you play the specific songs we request?
What will you wear?
Do we provide a meal for you?
What is your cancellation policy?
Do you carry liability insurance?
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QUESTIONS TO ASK YOUR FLORIST
Do you have a portfolio of photos I can view? References?
How many weddings do you provide flowers for per year?
How many weddings will you be handling the same day as ours?
Will you deliver the flowers to my home, ceremony and reception venue or do I have to pick them up?
Do you distribute and pin on flowers?
Will you decorate the cake with flowers or does the baker do it?
Are there any extra fees? (Taxes, gratuities, travel.)
What is your payment schedule? Do I need to put down a deposit?
What is your cancellation policy?
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QUESTIONS TO ASK YOUR OFFICIANT
Who will officiate our ceremony?
What happens if you get sick?
Are you open to personalized vows, readings, poems or music? Any restrictions?
Do you give a sermon/speech? May we read it?
What is your fee and what does it include?
Will you be at the rehearsal?
Will you write a ceremony specifically for us?
Will you attend the reception/rehearsal dinner?
How often will we meet?
What is your cancellation policy?
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QUESTIONS TO ASK YOUR BRIDAL SHOP
What is the total cost? Does it include alterations? What is the deposit?
When will the dress be delivered?
When can I schedule my fittings? How many will I need?
Are there any additional fees? (Alterations, ironing, etc.)
What is your refund and cancellation policy?
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QUESTIONS TO ASK YOUR BAKERY
Are your cakes priced by the slice? If so, how much? Is there an extra fee for fillings?
Do you meet local health department requirements?
Will you deliver the cake and set it up?
Can we attend a tasting to sample your cakes?
If I want flowers on my cake, will you coordinate with my florist or do I have to drop them off?
Do you provide cake toppers, tiers, fountains, a cake knife? Does it cost extra?
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QUESTIONS TO ASK CEREMONY MUSICIANS
Can I hear a sample of your music or hear you live? References?
What are the names of the musicians who will be at my ceremony?
Will you attend the rehearsal?
When will you be set up?
When will you start playing? Will you flex if the ceremony is delayed slightly?
What are your fees? Overtime?
What is your specialty? Will you learn songs for me and is there an additional fee?
Are there any additional fees? (Gratuities, travel, etc.)
What will you wear?
What is your cancellation policy?
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QUESTIONS TO ASK HAIR & MAKEUP STYLISTS
Do you have a portfolio of your work I can view? References?
Who will do my styling? Do you require an assistant and is there an extra fee?
What if you get sick?
Do you bring your own equipment and products or do I need to supply them?
Do you charge by the hour or by the head?
How many weddings do you do per day?
How long will you need per person?
Can I have a trial? Is there an additional fee?
Do you charge a travel fee?
What is your cancellation policy?
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QUESTIONS TO ASK YOUR TRANSPORTATION PROVIDER
What time will you arrive?
Do you provide your own vehicles? Will I get the specific one I choose?
How old are the vehicles?
Do your vehicles have GPS?
What happens if it breaks down?
How are your chauffeurs attired?
What beverages are included in the vehicle?
Is the gratuity included in the price?
Are there any extra fees?
What is your cancellation policy?
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QUESTIONS TO ASK YOUR HOTEL
How many rooms can I block at a time?
Will you provide directions for me to send to my guests?
Do you need a deposit?
When do my guests need to confirm their reservations?
Are there any local events that weekend that might book up your rooms early?
What is your refund and cancellation policy?
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